(Last Updated: March 28, 2018)

Closed captions make your videos and eLearning courses more accessible for the deaf or hard-of-hearing audiences/learners. In this tutorial, you’ll learn how to add closed captions in ActivePresenter.

Adding Closed Captions

Closed captions are a text version of the spoken part of televisions, movies, videos, or presentations. The qualifier term “closed” means that the user has the power to display or hide the closed caption lines.

In ActivePresenter, you can easily add closed captions to your videos or courses by doing the steps:

Step 1: In the Timeline, choose the timestamp that you want to add a closed caption. Zoom in the Timeline to get a better view if needed.

Step 2: Go to the Annotations tab > Closed Caption.

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Or, in the Timeline pane, click Closed Caption.

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Then, you will see a Closed Caption object (1) appears with one Closed Caption line (2) at the position of the Playhead.

On the Canvas, a Closed Caption editor (3) appears allowing you to type the closed caption.

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Step 3: Type the closed caption in the editor. Then, position the Playhead to another timestamp and repeat the cycle. All Closed Caption lines (CC lines) in a slide are put in the same line and considered as one CC object.

Step 4: Drag the CC line or either of its end points to change its timing and duration. You should display each CC line for adequate time so that your audience can read it comfortably.

Besides, mind the following:

  • If you don’t specify the timestamp, ActivePresenter will append the new CC line to the end of all existing CC lines.
  • The CC lines are arranged in time order. There is no overlapping in time between CC lines, meaning that only one CC line can be displayed at a time.
  • You cannot switch the order of the CC lines.

Deleting Closed Captions

To delete one or more CC lines, select them in the Timeline and press DELETE.

To delete all CC lines in a slide, click the Closed Caption name to select all the lines and press DELETE.

Formating Closed Captions

The style of all CC lines can only be set globally in the project. That means you cannot set a unique visual property for each CC line. In other words, if you change the style of one CC line in a slide, the change will affect all CC lines in that slide and in other slides in the same project.

To format a CC line, do the following:

Step 1: In the Timeline, place the Playhead at the timestamp that the CC line appears. That makes the CC line visible on the Canvas.

Step 2: Click the CC line on the Canvas to open the inline text editor.

Step 3: Edit the text or the fill style of the CC line. Do that by using commands and options available in the Home tab, Format tab, or the Properties pane.

Converting Closed Captions to Speech

ActivePresenter lets you convert your closed captions to speech using the Text to Speech feature. When converted, all lines of a CC object produce a combined single audio object.

For details about this, see Using Text to Speech.

Toggling the Closed Caption Button on the Player

By default, ActivePresenter enables the Closed Caption button on the player. But you can hide this button by customizing the player settings.

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To do that, take the following steps:

Step 1: Go to the Export tab > Player Settings.

Step 2: In the General Settings tab, notice the Parameters box. Find the CC Button parameter of the Toolbar and uncheck it to hide the CC button.

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Step 3: Click OK to save changes.


  • ActivePresenter allows you to customize the player for each operation mode separately or all of them together. Click the Operation Mode drop-down list and select the mode you want.
  • With the default CC button, you can make the CC initially invisible so that users need to turn it on. To do that, in the Parameters box, find the Initial CC State parameter and choose Hidden.

Using Actions to Toggle Closed Captions

It’s possible to control captions via actions. ActivePresenter provides the apCCVisible variable to help you show or hide the CC. Set the variable to true to turn the CC on, and false to turn it off.

For example, you can create your own CC button that can show or hide the CC:

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That’s all about the steps to add closed captions in ActivePresenter. Hope that this helps.